Ceres Hillwalking Club

CONSTITUTION
as amended at an Extraordinary General Meeting of the Club held on 28th July 2010.

1. Name

The club shall be called Ceres Hillwalking Club
(hereinafter referred to as “the Club”)

2. Object

The object of the Club is to provide facilities for members to pursue the sports of Hillwalking and Mountaineering in accordance with the spirit of the hills and goodwill to others.

3. Membership

3.1. Membership shall be granted at the discretion of the Committee.

3.2. Individuals aged under 18 during the calendar year are eligible for Junior Membership.

3.3. Other individuals on joining the club are Ordinary Members.

3.4. Ordinary members of at least ten year’s standing in the club may opt for Veteran Membership.

3.5. The Club in General Meeting may appoint an Ordinary or Veteran Member to be an Honorary Life Member

3.6. Membership is restricted to Junior, Veteran, Honorary Life and not more than 40 Ordinary Members.

3.7. Ordinary Members who do not take part in a walk (as defined by the Committee from time to time) on at least three club outings in a calendar year shall be invited in writing to advise the Honorary Secretary within two weeks whether they wish to continue in the club. The Committee shall consider any response received and decide whether in all the circumstances to withdraw membership.

3.8. Membership fees shall be as agreed by each Annual General Meeting and paid in full by 31st March. Failure to pay by that date may be taken as resignation from the club. Members joining after 31st July shall pay half the annual fee.

3.9. The Committee may expel any member whose continued membership it considers harmful to the Club.

3.10. A person whose membership is terminated for whatever reason shall have the right of appeal to a General Meeting.

4. Management

4.1 The affairs of the Club shall be conducted by a Committee which shall consist of the Officers of the Club plus six other members.

4.2 The Officers of the Club, who shall be honorary, shall consist of a Chairman, Vice Chairman, Treasurer and Secretary.

4.3 All Officers and Committee members shall be elected annually at the Annual General Meeting. If the post of any Officer shall fall vacant more than three months prior to the next Annual General Meeting, the vacancy shall be filled at a General Meeting of the members called for the purpose. If the post of any other committee member should fall vacant, the Committee shall have the power to fill the vacancy.

4.4 The quorum for Committee meetings shall be three.


5 General Meetings

5.1 Annual General Meeting

The Club shall hold an Annual General Meeting in the month of February to

5.1.1 approve the Minutes of the previous year’s AGM
5.1.2 receive reports from the Chairman and Honorary Secretary
5.1.3 receive a report from the Honorary Treasurer and approve the Annual Accounts.
5.1.4 elect the Officers and Committee members, and
5.1.5 deal with other business of which due notice has been given.


5.2 Extraordinary General Meeting

An Extraordinary General Meeting shall be called by an application in writing to the Secretary supported by at least one-fifth of the voting members of the Club. The Committee shall also have the power to call an Extraordinary General Meeting by decision of a simple majority of its members.

5.3 Notices

At least 14 days notice shall be given to all voting members of any General Meeting and of the business thereof.

5.4 Voting

All Ordinary, Veteran, and Honorary Life Members shall be entitled to vote at General Meetings. With the exception of changes to the Constitution decisions put to a vote shall be resolved by simple majority. The member chairing the meeting shall hold a deliberative as well as a casting vote.

5.5 Quorum

The quorum at General Meetings shall be one quarter of the members eligible to vote.

5.6 Chair of a General Meeting

In the absence of the Chairman, whom failing the Vice Chairman, a member shall be elected to chair for that meeting only.


5.7 Changes to the Constitution

5.7.1 Any change to the Constitution shall require a two-thirds majority of those present and eligible to vote.
5.7.2 Notice of the terms of any proposed amendment to the Constitution shall be given in the notice of the General Meeting at which it is to be considered.


6. Finance and Accounts

6.1 The financial year shall run from 1st February to 31st January.

6.2 The Treasurer shall be responsible for the preparation of annual accounts of the Club.

6.3 The accounts shall be open to inspection by all members.

6.4 All cheques drawn against the Club’s funds shall be signed by the Treasurer and one other nominated office-bearer.

6.5 All members of the Club shall be considered to be jointly responsible for the financial liabilities of the Club.


7. Dissolution

In the event of the dissolution of the Club, any assets thereof shall be made over to Ceres
Scouts or to such other body as has similar objects to those of the Club or of the Scouts as the members of the Club in General Meeting may choose.